• Full Time
  • Seaside, CA
  • March 2, 2024

Website University Corporation at Monterey Bay

Post Award Grants Analyst III (Lead)

University Corporation at Monterey Bay

Salary: $85,000.00 – $90,000.00 Annually

Job Number: 2023-00004

Location: Ryan Ranch Office- Monterey, CA

Department: Accounting


Open until filled. Priority screening date March 10, 2023.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

POSITION SUMMARY: Under the general direction of the Post-Award Manager, the Lead Grants Analyst serves as the prime contact and provides lead work direction to other professional or administrative staff with matters of significant and unique complexity relating to the fiscal, administrative and regulatory management of grants, contracts and sponsored programs. This position works closely with the Post-Award Manager, and serves as back-up during absences or as needed.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:

• Provides post award administrative support including, account establishment, expenditure approvals, financial detail and reporting requirement information. Monitors for allowability on contracts, internal controls and compliance management.

• Participate in award set-up meetings with the principal investigators and pre-award Sponsored Programs Office to gain a full understanding of the criteria and requirements necessary to manage each award.

• Assists Post-Award Manager with the development and implementation of post-award operational and administrative policies.

• Enter journal entries and budgets and coordinate monthly analysis of variances in indirect cost allocations.

• Setup and monitor Cost Share, including maintenance of cost share effort by semester.

• Facilitate Post Award open office hours, trainings and workshops for the department and campus community.

• After evaluating a wide variety of financial and administrative issues formulate alternative solutions and make recommendations for changes.

• Advises Principal Investigators (PIs) and project administrative support on specific agency requirements and guidelines to assist in the financial and compliance oversight of the sponsored research projects.

• Ensure compliance with Federal regulations, University and Corporation policies, and other contractual requirements.

• Provide financial reports to Principal Investigators and other responsible parties as needed/requested.

• Monitor over/under-spending on projects and notify responsible parties of any issues.

• Assist with agency and accounting audits of grants and contracts and the preparation of the annual HERD survey.

• Provides guidance to Post Award staff as the need arises.

• Supports hiring, training, motivating, and evaluating staff members.

• Supports developing, implementing, improving, and enforcing, policies, and department controls to increase accuracy and efficiency.

• Coordinate with various campus departments regarding documentation of sponsored projects and make sure departments are processing such documents appropriately.

• Assist and serve as the back-up to the Post-Award Manager as needed.


• Promotes and maintains an atmosphere of excellent internal and external customer service and positivity within the accounting department and the campus community.

• Assists in other areas of Auxiliary Accounting as needed.

• Performs other duties as assigned.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.


• Hybrid Position

• 75% minimum in-office/on-site following the initial training period.

• Position location may change based on CSU expectations and department needs.

• Work Location: 8 Upper Ragsdale Drive, Monterey, CA


Thorough knowledge of financial record-keeping methods, procedures, and practices. Working knowledge of governmental accounting methods and related laws, rules, and regulations. Technical and working knowledge of government regulations, cost principles and administrative requirements applicable to contracts and grants, including, but not limited to, FAR, CFR, and other research compliance requirements. Knowledge of and ability to apply appropriate regulations to specific grants. Familiarity with F&A costs, assessing these costs, and verifying F&A cost rate calculations. Ability to analyze and interpret accounting data, and prepare clear, accurate financial reports. Ability to utilize problem-solving techniques in finding solutions to complex problems. Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures. Ability to make sound decisions and recommendations regarding grant budget activities. Ability to communicate effectively, both orally and in writing. Ability to set priorities and meet deadlines. Ability and dedication to providing high quality customer service. Ability to work collaboratively with University and Auxiliaries staff, faculty, students, and external constituent groups. Demonstrated skill and ability to train, provide direction, and supervise staff.


This position requires a significant emphasis on customer service, financial monitoring, forecasting, understanding, interpretation of complex federal regulations, and internal policies and procedures. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.



Education and Experience:

Equivalent to a Bachelor’s degree and 5 years of contract and grant administration or work experience at an institution of higher education or equivalent combination of education and experience.


• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.

• Working with Federal/State grants and contract administration preferably in Higher Education and knowledge of Federal/State grants and contract regulations, highly desirable. Experience using PeopleSoft and supervisory experience is preferred.

Special Conditions of Employment


The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are “at-will” employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

All CSUMB/University Corporation employees must be fully vaccinated, including booster (when eligible), against COVID-19, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose. All students, faculty, and staff who have not been vaccinated and received a booster must test weekly beginning February 4, 2022.

See: https://calstate.policystat.com/policy/11030468/latest/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Sensitive Positions – This position has been designated as a sensitive position with:

• access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards

Special License or Certifications and Conditions:

• May require occasional evenings and/or weekend work.

Questions can be sent to: mailto:hr_corporation@csumb.edu.

Compensation and Benefits:

SALARY AND BENEFITS The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Our salary schedule is available https://csumb.edu/media/csumb/section-editors/university-corporation/University-Corporation-12-grade-schedule_effective-9.1.2021.pdf https://get.adobe.com/reader/. The annual hiring range for this position is $85,000-$90,000. Classification: Grade 7, Staff. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act.

The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our https://d2jtc9c99zuy7w.cloudfront.net/wkUFFNMTNm0BW2D5pmgj_607433895%20UCorp%202021%20Benefits%20at%20a%20Glance%2020%2003.pdf https://get.adobe.com/reader/ for details about sick time, vacation, and holidays. The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com/

How to Apply:

All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

To apply, please visit https://apptrkr.com/3930282

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