Small Business Relief Program – Round 3

Monterey County CARES

Monterey County CARES logo and Monterey County logoMonterey County, through its Monterey County CARES Small Business Relief Program, is providing a third round of financial assistance to local small businesses that have experienced a loss of revenue due to COVID-19.

This program provides up to $10,000 in grant-funded reimbursement to businesses with 2-50 full-time equivalent (FTE) employees for eligible COVID-19 related operating expenses.

NOTE: The application period is now closed.

The application period is now closed.

Program Overview

Monterey County, through its Monterey County CARES Small Business Relief Program, is providing a third round of financial assistance to local small businesses that have experienced a loss of revenue due to COVID-19.

This program provides up to $10,000 in grant-funded reimbursement to businesses with 2-50 full-time equivalent (FTE) employees for eligible COVID-19 related operating expenses.

Eligible expenses include payroll costs, rent/lease costs, basic utility payments, and supplies required to operate safely and effectively during the COVID-19 pandemic.

Click Here to Download the Informational Flyer (English)

Click Here to Download the Informational Flyer (Spanish)

Click here to Download the SBRP Application (English)

Click here to Download the SBRP Application (Spanish)

NOTE: The application period is now closed.

Monterey County SBRP Informational Webinars

Monterey County CARES SBRP Informational Webinar - English

Monterey County Small Business Relief Program – Round 3 – Informational Webinar (English)

Click here to watch the full informational webinar.

Monterey County CARES SBRP Informational Webinar - Spanish

Monterey County Small Business Relief Program – Round 3 – Informational Webinar (Spanish)

Click here to view the full informational presentation.

Monterey County SBRP Guidelines & Instructions

Funding
  • $840,000 available for at least 84 small businesses to receive grants of up to $10,000
    • Some businesses may be awarded less than $10,000
  • Award amounts will depend on the business’ need, sustainability plan, and submission of required documentation
  • Not awarded on a “first-come, first-served” basis
Timeline
  • May 17 – May 30: Application Period
    • Online application opens at 12:00 a.m. on May 17 and will close at 11:59 p.m. on May 30, 2021
    • Mail-in applications must be postmarked no later than Saturday, May 29, 2021
    • Drop-off applications must be delivered to the MCWDB by 5:00 p.m. on Friday, May 28, 2021
  • Mid- to late June: Award Notifications (depending on the volume of applications received, applicants may not receive notification until the end of June)
  • June 25: Deadline for awardees to submit signed Agreements (may be emailed to mcsbg@co.monterey.ca.us, dropped off at the MCWDB office, or mailed and postmarked no later than June 25)
  • July: Award Payments
Eligible Businesses

1. Eligible businesses:

  • Have 2-50 full-time equivalent employees
  • Are owned and operated by a business headquartered in Monterey County
  • Were in operation prior to October 1, 2020
  • Demonstrate that they have been negatively impacted by the COVID-19 crisis
  • Have a sustainability plan and are able to demonstrate how the grant funds would be used to keep their business open and their workers employed
  • May be temporarily closed due to the shelter-in-place order but not permanently closed
  • Businesses that have been awarded funding in SBRP Round 1 and Round 2 are eligible to apply but awards will depend on available funds

2. Businesses that are NOT eligible:

  • Located outside of Monterey County or owned/operated by a business located outside of Monterey County
  • Not in good standing with Monterey County or the city in which they are located, including health and safety violations
  • Permanently closed
  • Self-employed individuals or sole proprietorships with fewer than 2 FTE employees
  • Non-profit organizations
Priority Businesses

Priority will be given to businesses that:

  1. Are in the Hospitality, Tourism, Leisure, and Arts & Entertainment industry sectors, with particular focus on drinking establishments, gyms, and tourist activities
  2. Are located in an unincorporated area of Monterey County
  3. Have not received any type of COVID-19-related financial assistance (e.g., State, County, or City grants, PPP loans, etc.) previously
Eligible Expenses

1. Eligible expenses:

  1. Payroll
  2. Rent/lease for business location (no mortgage)
  3. Utilities for business location (basic utilities only, i.e. gas/electric, water, garbage)
  4. Personal Protective Equipment (PPE)
  5. Equipment or supplies that will help the business adapt to current conditions and save, sustain, reinvent, and even grow the business (a description and explanation must be provided in the Application)
  6. Must have been paid between July 1, 2020 and May 1, 2021 – sufficient proof of payment must be provided

2. Expenses that are NOT eligible:

  • Phone and internet
  • Regular inventory (non-PPE supplies, merchandise, etc.)
  • Rent or mortgage for a residential location (even if the business is operated out of the owner’s home)
  • Paid before July 1, 2020 or after May 1, 2021
Required Documentation

All of the following documentation must be either uploaded with the online Application or submitted with the paper Application in order for an Application to be considered complete.

  • Business License (if located in an incorporated area of the county)
    • In addition to uploading a copy of the business license, the applicant must also provide the Business License number and issuing city in the Application.
    • Businesses that are located in an unincorporated area of the county and thus are not required to have a business license must instead submit the cover page of their 2019 Federal Tax Return showing the business name, address, and Employer Identification Number.
  • Payroll Record providing proof of the number of full-time equivalent (FTE) employees (must be at least as recent as March 2021 or later)
  • W-9 (downloadable IRS form provided on the SBRP webpage and at the beginning of the online Application, and may also be found on the IRS website)
  • Vendor Data Record (VDR) (downloadable form provided on the SBRP webpage and at the beginning of the online Application) – This form is required by the County in order to make a payment of County funds to your business. Your business information must be provided accurately in order for you to receive your check if awarded. Make sure the contact information you provide is accurate, particularly the mailing address, as this is where the check will be mailed. If you choose to have your check mailed to a location other than your business address, list that address in the “Remit To” section of the form.
  • Expense Reimbursement Documentation
    If you are awarded a grant, payment will be made to you through a reimbursement process for previously paid expenses. The following documentation must be provided with the Application:
    1. Invoice listing expenses for which you are requesting reimbursement (use the template provided; more than one may be used if more lines are needed);
    2. Proof of Payment for expenses for which you are requesting reimbursement (see guidance below for a list of acceptable types of proof of payment);
    3. If submitting rent/lease expenses for reimbursement, a copy of your lease agreement with your landlord must also be submitted.
Proof of Payment

All payments of grant funding are made on a reimbursement basis. No awardee will receive payment of grant funding unless an Invoice and Proof of Payment for eligible expenses are submitted. The Invoice template is provided. All invoices must be accompanied by adequate proof of payment of expenses or purchases, and the receipts and other proof of payment must clearly align with the expenses listed on the invoice. All documents must be clear and legible.

The following are acceptable forms of proof of payment for eligible expenses:

  1. Payroll reimbursement
    • Submit a detailed payroll report showing the names, dates, and amounts of payroll payments made to employees. The report may be weekly, biweekly, monthly, or quarterly, as long as adequate detail is shown.
    • If a formal report from a payroll software is not available, a list of employees with the amounts and dates of payments must be provided along with a bank statement showing proof of payment. The listed payments must be clearly noted/marked/highlighted on the bank statement.
    • Payroll expenses between July 1, 2020, and May 1, 2021, will be accepted.
  2. Rent reimbursement
    • A statement or receipts from the landlord showing proof of payment.
    • A bank statement showing proof of payment, with payments and recipient clearly noted/marked/highlighted.
    • A copy of the rental/lease agreement must also be submitted along with proof of payment.
    • Rent must be for a business location, not a residential location.
    • Rent payments made July 1, 2020, and May 1, 2021, will be accepted.
  3. Utility reimbursement
    • Statements from utility companies (e.g. PG&E) or landlord/property management company showing payments you have made.
    • Utility bills are NOT adequate unless they also include a statement showing proof of prior payments.
    • Utility payments made between July 1, 2020, and May 1, 2021, will be accepted.
  4. PPE reimbursement
    • Itemized receipts showing purchases of Personal Protective Equipment, including masks, gloves, face shields, goggles, plastic/acrylic dividers, hand sanitizer, disinfectant, etc.
    • Purchases must have been made between July 1, 2020, and May 1, 2021.
  5. Reimbursement of other purchases
    • Itemized receipts of equipment or supplies that are expected to help the business adapt to current conditions and save, sustain, reinvent, and even grow the business. This may include equipment needed to change how you do business, like changing from indoor to outdoor dining or switching from in-person to virtual/online services.
    • An explanation of how these items have helped or are expected to help your business must be provided in the Application.
Application Instructions & Tips

Important Reminders:

  1. You may submit only one Application.
  2. Applicants with multiple businesses may only apply for one grant. If you apply for multiple grants, only one will be reviewed.
  3. Businesses that received a Monterey County CARES SBRP grant in fall 2020 or spring 2021 are eligible to receive funding in this third round (if funds are available).
  4. You will have 60 minutes to complete the Application before the system times out. If you exit the application before completing it, your information will NOT be saved and you will have to start over at the beginning.
  5. Contact the MCWDB by email at mcsbg@co.monterey.ca.us if you have questions or require assistance. Due to the high volume of applications, assistance will only be provided by email. Answers to frequently asked questions will also be posted in the FAQs section of the SBRP webpage (https://www.montereycountywdb.org/monterey-county-cares/), which will be updated regularly.

Application Preparation and Tips:

  1. Review the program information and eligibility requirements carefully before beginning the online application. It is also recommended that you attend or view the recording of one of the Informational Webinars. Go to https://www.montereycountywdb.org/monterey-county-cares/ to find the program guidelines and webinar information.
  2. If you prefer to submit an application in person or by mail, rather than online, you may download and print the blank documents on the webpage or pick them up at the MCWDB office. This includes the Application, VDR, W-9, and Invoice.
  3. Prepare and upload all required documentation before beginning the online application:
  • Business License (if located in an incorporated area of the county)
    • In addition to uploading a copy of the business license, the applicant must also provide the Business License number and issuing city in the Application.
    • Businesses that are located in an unincorporated area of the county and thus are not required to have a business license must instead submit the cover page of their 2019 Federal Tax Return showing the business name, address, and Employer Identification Number.
  • Payroll Record providing proof of the number of full-time equivalent (FTE) employees (must be at least as recent as March 2021 or later)
  • W-9 (downloadable IRS form provided on the SBRP webpage and at the beginning of the online Application, and may also be found on the IRS website)
  • Vendor Data Record (VDR) (downloadable form provided on the SBRP webpage and at the beginning of the online Application) – This form is required by the County in order to make a payment of County funds to your business. Your business information must be provided accurately in order for you to receive your check if awarded. Make sure the contact information you provide accurate, particularly the mailing address, as this is where the check will be mailed. If you choose to have your check mailed to a location other than your business address, list that address in the “Remit To” section of the form.
  • Expense Reimbursement Documentation If you are awarded a grant, payment will be made to you through a reimbursement process for previously paid expenses. The following documentation must be provided with the Application:
    1. Invoice listing expenses for which you are requesting reimbursement (use the template provided; more than one may be used if more lines are needed);
    2. Proof of Payment for expenses for which you are requesting reimbursement (see guidance below for a list of acceptable types of proof of payment);
    3. If submitting rent/lease expenses for reimbursement, a copy of your lease agreement with your landlord must also be submitted.
    4. Make sure all uploaded documents are clear and legible. If they are not legible, review of your application and/or processing of your payment may be delayed.
    5. Documents must be in PDF or JPEG format.
    6. You may download a copy of the printable version of the application if you would like to review it before starting your online application.
    7. All fields of the online application must be completed in order for you to be able to submit the application.
    8. Make sure all of the information you submit is accurate, particularly the email address of the primary contact listed in the Application, as all communication with your business will be conducted by email to the primary contact’s email address.
    9. Remember to click the SUBMIT button once you have completed the application and uploaded all required documents.

Application Submission:

  • Applications may be submitted between Monday, May 17, and Sunday, May 30, 2021.
  • You may submit your application one of three ways:
  1. Online at https://www.montereycountywdb.org/monterey-county-cares/ (preferred)
    • Online applications may be submitted between 12:01 a.m. on Monday, May 17 and 11:59 p.m. on Sunday, May 30, 2021
  2. In person at the MCWDB office at 344 Salinas Street, Suite 101, Salinas, CA 93901
    • Office is open Monday – Friday, 8:00 a.m. – 5:00 p.m.
    • The deadline for dropping off applications in person is 5:00 p.m. on Friday, May 28, 2021
  3. By mail to the Monterey County Workforce Development Board, 344 Salinas, Salinas, CA 93901 (not recommended due to delays in the postal system)
    • Applications sent by mail must be postmarked no later than Saturday, May 29, 2021
  • Notify the MCWDB at mcsbg@co.monterey.ca.us if you require assistance or accommodations for completing and submitting your application.
Award Notification and Payment Information

IT IS VERY IMPORTANT THAT YOU CHECK YOUR EMAIL REGULARLY, AS ALL COMMUNICATION ABOUT YOUR APPLICATION AND AWARD WILL BE VIA EMAIL!

  • If your application is approved and you are selected to be a Monterey County CARES SBRP grant recipient, you will be notified of your award via email from mcsbg@co.monterey.ca.us. The notification email will contain two (2) documents: An Award letter and an Agreement. You must sign, scan, and email the completed agreement back to the MCWDB at mcsbg@co.monterey.ca.us in order to receive your payment.
  • If you are awarded a grant but the documentation you submitted is unclear or incomplete, you will be notified and asked to resubmit the documents. You will not receive your payment unless all required documentation, including proof of payment and other backup documentation for your expenses, is submitted.
  • If all required documentation, including the signed Agreement, is not submitted by June 25, 2021, your award will be forfeited.
  • If awarded and you need to change your check delivery address, you must let the MCWDB know when you submit your signed agreement.
  • You will be notified by email when your check has been mailed to you. If you do not receive your check within two weeks of this notification, please notify the MCWDB immediately at mcsbg@co.monterey.ca.us.
Resource Documents

Please download and review the following resource documents related to the Monterey County CARES Small Business Relief Program (SBRP) Round 3 of funding for Small Business Grants.

Informational Flyer (English)
Informational Flyer (Spanish)
SBRP – Round 3 Application (English)
SBRP – Round 3 Application (Spanish)
Invoice for Expense Reimbursement Form (English)
Invoice for Expense Reimbursement Form (Spanish)
IRS Form W-9 (English)
Vendor Data Record (English)

Frequently Asked Questions (FAQs)

Monterey County CARES Small Business Relief Program 

FREQUENTLY ASKED QUESTIONS (FAQs)

These FAQs will be updated as additional questions are received. Please check back here to find answers to your questions. If you still have questions or require assistance, please email the Monterey County Workforce Development Board and posted at mcsbg@co.monterey.ca.us.

GRANT AWARDS

Q1. How much grant funding may I request? Is the size of the grant limited?

You may request any amount of funding up to $10,000 maximum. The amount you request must align with your need, as described in your application. The amount must also match the total amount of eligible expenses you submit for reimbursement.

Q2. What if I do not need or cannot demonstrate need of the full $10,000? What if the expenses I want to submit for reimbursement total less than $10,000?

Funding requests may be less than $10,000. Requests should be aligned with the economic impact and need for financial assistance reflected in your application and should not exceed the total amount of unfunded eligible expenses for which your business is able to submit required documentation. An awardee will only receive funding to reimburse expenses for which they are able to provide proof of payment, up to $10,000 or up to the amount of funds originally requested in the application.

Q3. How is the amount of the award determined?

Each award is based on:

  • the amount requested by the applicant;
  • verification of the eligibility of the business;
  • the economic impact the business has experienced due to the COVID-19 pandemic;
  • the viability of the business’ sustainability plan and its strategies to keep the business open and workers employed; and
  • the amount of eligible expenses submitted for reimbursement (accompanied by required documentation).

Q4. Is this a loan or a grant? Will it have to be paid back?

It is a grant and does not have to be paid back. (Note: The funds would have to be returned if the recipient was found to have provided false information or broken their agreement in some way.)

Q5. How many awards will be granted?

At least 84 awards will be granted in Round 3 of the SBRP; possibly as many as 95-100. The number of awards granted will depend on the number of eligible applications received and approved, and the amount of each grant awarded to each.

BUSINESS ELIGIBILITY

Q6. How do I calculate the total number of employees? What if my employees only work 35 hours/week?

For the purpose of this grant application, 2-50 full-time equivalent (FTE) employees may be comprised of a combination of full-time and part-time employees. An employee who works at least an average of 30 hours per week is considered full-time. Independent contractors are not considered employees and may not be included in the employee count.

Q7. What kind of documentation is needed to show the number of employees?

Submit payroll records that support what you reported in the Application as the current number of employees employed by your business, part-time and full-time. Detailed payroll records are required, which show the employee name and number of hours worked per week. Payroll records showing current number of employees (records must be at least as recent as March 2021 or later) are required by all applicants, even those who will not be seeking payroll reimbursement.

Q8. I received a grant in Round 1 in Fall 2020 or Round 2 in Spring 2021 of the Small Business Relief Program  – am I also eligible to apply for a grant in this round?

Yes, businesses that received grants through the Monterey County CARES SBRP Round 1 or Round 2 are eligible to apply in this round. You will only be considered, however, if funding is available.

Q9. I applied for the other [Rapid Response] small business grant program offered by the Monterey County Workforce Development Board. Am I eligible to apply for this grant program, as well? And do I have to submit a new application?

Having applied for or received a grant through the MCWDB’s other small business grant program, called the Monterey County Works Small Business Rapid Response Program, does not disqualify you from applying for this grant through the Monterey County CARES Small Business Relief Program. You may apply for this grant (if you meet all eligibility criteria), but you must apply for it separately and complete a new application.

Q10. I have already received financial assistance during the COVID-19 crisis – will that impact my eligibility?

You may apply for this SBRP grant even if you have previously received financial assistance for COVID-19 crisis-related relief, whether it was in the form of a Paycheck Protection Program (PPP), a small business grant from the Monterey County Workforce Development Board through its Monterey County Works Small Business Rapid Response Program, or other COVID-19 related grants or loans. However, priority will be given to businesses that have NOT received such financial assistance before.

Note: Although you are eligible to apply if you have received COVID-19-related financial assistance in the past, expenses that were already funded by prior financial assistance will NOT be eligible for reimbursement. Only unfunded expenses are eligible.

Q11. Are grants only being awarded to businesses in certain industry sectors? Do I have to be in Hospitality to apply?

Eligibility is not restricted to specific industry sectors. You may apply no matter what sector you are in (if you meet all other eligibility requirements). However, businesses in industry sectors that have been disproportionately impacted by the COVID-19 crisis — those in the Hospitality and Tourism sectors — will be prioritized.

Q12. How can I show Proof of Business?

If you are in an incorporated area, you must provide a copy of your Business License (make sure it is current). If you are in an unincorporated area or for some other reason do not have a Business License, you must submit a copy of the cover page of your 2019 Federal Tax Return showing your business name, address, and EIN. Please do NOT submit tax documentation if you submit a Business License.

Q13. What does it mean to be “in good standing” with the County? How does that impact my eligibility?

Any business that is not in good standing will not be eligible for an SBRP grant.

A business in good standing:

  • Must have an active business license with an incorporated jurisdiction/city within Monterey County. (Some businesses in unincorporated areas may not have business licenses, and some other businesses may be exempt depending on location or type of business);
  • Must not have any recent health or safety violations;
  • Must not be in breach of contract or agreement with the County or one of its incorporated cities;
  • Must not have unpaid or delinquent property taxes; however, those with existing payment plans already in place at the time of application may still apply; and
  • Must be fully compliant with all federal, state, and local laws and regulations.

Q14. My business is located in a city (incorporated area) – am I eligible to apply?

Yes, you may apply whether your business is located in an incorporated area or an unincorporated area. However, businesses in unincorporated areas will be given priority.

Q15. My business has multiple locations – can I apply for more than one grant?

No, only one application will be accepted per business and per owner.

Q16. I own three separate businesses, all different corporations – can I apply for a grant for each of them?

No, applicants with multiple businesses may only apply for one grant. If you apply for multiple grants, only one of the Applications will be reviewed.

Q17. My business is not located in Monterey County, but I am a Monterey County resident – am I eligible to apply?

No. The business must be owned, operated, and headquartered in Monterey County in order to be eligible.

Q18. My business is located in Monterey County but I (the owner) am not a Monterey County resident – am I eligible to apply?

The eligibility of the business is dependent on it being owned and operated by a legal entity that is headquartered in Monterey County, meaning it is officially based in Monterey County according to tax and other public records. If your business or the company that owns your business is officially headquartered in Monterey County, it should be eligible. Where you as an individual live is irrelevant unless your address outside of Monterey County is also the official address of the business. Please email us at mcsbg@co.monterey.ca.us describing your particular situation and we can help you determine whether or not you are eligible before you apply.

Q19. Are non-profit organizations eligible to apply?

No, non-profit organizations are not eligible for the SBRP grants at this time.

Q20. Are religious organizations eligible to apply?

Only for-profit businesses are eligible; non-profit organizations are not eligible.

Q21. I am self-employed or an independent contractor – am I eligible to apply?

No, those who are self-employed or independent contractors (because they do not have at least 5 employees) are not eligible to apply in Round 3 of the SBRP.

Q22. I am a local franchisee – am I eligible to apply?

Possibly. You are eligible if your business is owned and operated by a company headquartered in Monterey County.

Q23. What documentation must I provide to apply? What if I am not able to provide all of the information or documentation?

All information requested in the Application and all required documentation must be provided in order for the Application to be considered for an award. You may email the MCWDB at mcsbg@co.monterey.ca.us if you require technical assistance related to completing your Application or providing the documentation.

In the application, you must enter your IRS-issued Employer Identification Number and Business License Number (if applicable).

You must also upload the following documentation with the online application (or submit hard copies if submitting your application in person or by mail):

  • CURRENT Business License
    • If you do not have a Business License, you must submit the cover sheet of your 2019 Federal Tax Return showing the business name, address, and EIN. (Please do NOT send tax documents if you do have a Business License.)
  • CURRENT Payroll Record
    • This is to provide proof of the current number of employees (must be at least as recent as March 2021; payroll records submitted for expense reimbursement can go as far back as July 2020).
    • You MUST submit payroll records as proof of your number of employees, even if you are not seeking payroll expense reimbursement.
    • You MUST redact any personal employee information in the payroll records, such as their Social Security Numbers.
  • W-9
    • This IRS form can be downloaded from the SBRP webpage or at the beginning of the online application, and also be found on the IRS website. Hard copies are also available at the MCWDB office.
  • Vendor Data Record
    • This form can be downloaded from the SBRP webpage or at the beginning of the online Application. Hard copies are also available at the MCWDB office.
  • Expense Reimbursement Documentation

If you are awarded a grant, payment of your grant funds will be made to you through a reimbursement process, reimbursing you for previously paid expenses.

You may NOT submit quotes or estimates or amounts for expenses for which you have not already paid.

The following expense documentation must be provided with the Application:

  • A completed Invoice form listing expenses for which you are requesting reimbursement
  • Proof of Payment for expenses for which you are requesting reimbursement (see guidance below for a list of acceptable types of proof of payment);
  • If submitting rent/lease expenses for reimbursement, a copy of your lease agreement with your landlord must also be submitted.

Q24. Why might I NOT qualify for a grant?

Reasons for which a business may not qualify include:

  • More than 50 full-time equivalent employees (Full Time Equivalent) or fewer than 2 full-time equivalent employees
  • Not owned, operated, and headquartered in Monterey County
  • Not in good standing with Monterey County or the City in which located
  • Was not in operation on or before October 1, 2020
  • Not a for-profit business
  • Insufficient demonstration of negative economic impact due to the COVID-19 crisis and need of financial assistance
  • Insufficient demonstration of a plan to sustain the business and utilize grant funds to remain open and keep workers employed
  • Incomplete application
  • Insufficient documentation

Note: Businesses that do not qualify for an SBRP grant may be eligible for a Monterey County Workforce Development Board’s Monterey County Works Small Business Rapid Response Program grant. Go to our website at https://www.montereycountywdb.org/monterey-county-works/small-business-grants/ or contact the MCWDB at mcsbg@co.monterey.ca.us for more information.

EXPENSE ELIGIBILITY

Q25. Are there restrictions on how I can use the grant funds my business receives if awarded?

Yes. If awarded a grant, you must use the grant funds for the purposes described in your application. Eligible uses are the same as the types of eligible expenses:

  1. Payroll Expenses
  2. Rent / Lease Expenses (for business location only, not for residential locations)
  3. Utility Expenses (basic utilities only). For example, water and sewage are considered basic utilities.
  4. Personal Protective Equipment Purchases
  5. Other Eligible Purchases – Equipment or supplies that are expected to help the business adapt to current conditions and save, sustain, reinvent, and even grow the business. This may include equipment needed to change how you do business, like changing from indoor to outdoor dining or switching from in-person to virtual/online services.

Q26. What expenses are NOT eligible?

Examples of expenses that are not eligible for reimbursement nor for use of grant funds include:

  1. Regular inventory, such as merchandise, perishable items, non-PPE supplies
  2. Phone or internet expenses
  3. Rent or mortgage for a residential location (even if the business is operated out of the owner’s home)
  4. Property taxes or other taxes (besides those incorporated into payroll expenses or purchases)
  5. Penalties or Fees, including Business License fees

Q27. Can grant funds be used to pay taxes owed, business license fees, or loan payments?

No. This funding may not be used to pay for business license fees (or other types of fees), tax payments, or loan payments.

Q28. What is Proof of Payment? What documentation is needed to substantiate the expenses submitted for reimbursement with my Application?

No awardee will receive payment of grant funding unless an Invoice and Proof of Payment for eligible expenses are submitted. The Invoice template is provided. All invoices must be accompanied by adequate proof of payment of expenses or purchases, and the receipts and other proof of payment must clearly align with the expenses listed on the invoice. All documents must be clear and legible.

The following are acceptable forms of proof of payment for eligible expenses:

  1. Payroll reimbursement
    • Submit a detailed payroll report showing the names, dates, and amounts of payroll payments made to employees. The report may be weekly, biweekly, monthly, or quarterly, as long as adequate detail is shown.
    • If a formal report from a payroll software is not available, a list of employees with the amounts and dates of payments must be provided along with a bank statement showing proof of payment. The listed payments must be clearly noted/marked/highlighted on the bank statement.
    • Payroll expenses between July 1, 2020, and May 1, 2021, will be accepted.
  2. Rent reimbursement
    • A statement or receipts from the landlord showing proof of payment.
    • A bank statement showing proof of payment, with payments and recipient clearly noted/marked/highlighted.
    • A copy of the rental/lease agreement must also be submitted along with proof of payment.
    • Rent must be for a business location, not a residential location.
    • Rent payments made July 1, 2020, and May 1, 2021, will be accepted.
  3. Utility reimbursement
    • Statements from utility companies (e.g. PG&E) or landlord/property management company showing payments you have made.
    • Utility bills are NOT adequate unless they also include a statement showing proof of prior payments.
    • Utility payments made between July 1, 2020, and May 1, 2021, will be accepted.
  4. PPE reimbursement
    • Itemized receipts showing purchases of Personal Protective Equipment, including masks, gloves, face shields, goggles, plastic/acrylic dividers, hand sanitizer, disinfectant, etc. – any equipment or supplies required to comply with current health and safety regulations and to modify the workplace accordingly.
    • Purchases must have been made between July 1, 2020, and May 1, 2021,
  5. Reimbursement of other purchases
    • Itemized receipts of equipment or supplies that are expected to help the business adapt to current conditions and save, sustain, reinvent, and even grow the business. This may include equipment needed to change how you do business, like changing from indoor to outdoor dining or switching from in-person to virtual/online services.
    • An explanation of how these items have helped or are expected to help your business must be provided in the Application.

Q29. Do I have to provide payroll reports and bank statements?

You may submit one or the other – a bank statement or payroll report – for payroll expense reimbursement. We don’t need both. A detailed payroll report is preferable to a bank statement.

Note that there are payroll reports needed for 2 different parts of the application:

  1. Everyone must upload a current payroll report (at least as recent as March 2021 but it can be more recent) to show their current number of employees.
  2. Those who want to be reimbursed for payroll expenses must submit detailed payroll reports for the periods for which they want reimbursement, which can be from July 1, 2020, and May 1, 2021.

Q30. How firm is the 5/1/21 deadline for expenses to be paid?  We are currently undergoing equipment installation that may not be fully invoiced and paid by that date.  Are estimates permissible in the application?

If expenses are already encumbered but have not been paid by 5/1/21, please apply anyway and provide all relevant documentation and an explanation describing the situation. You may also email us at mcsbg@co.monterey.ca.us if you’d like to confirm eligibility before you apply. The non-negotiable deadline by which encumbered expenses must be paid is 5/1/21 – any expense documentation submitted after that date will not be considered eligible.

Q31. Can I use the grant funds to pay for business expenses incurred prior to July 1, 2020?

No. Only unfunded expenses that were paid between July 1, 2020, and May 1, 2021, are eligible for reimbursement.

Q32. Can I use the grant funds to pay for equipment or supplies that are not considered Personal Protective Equipment (PPE)?

In some cases, yes. In addition to receiving grant funds for reimbursement of PPE (such as masks, gloves, hand sanitizer, etc.), eligible expenses include other types of equipment or supplies needed to mitigate the spread of COVID-19, needed for the business to safely reopen or continue operating safely during the pandemic, or needed to change or improve how the business operates in order to adapt to current conditions and remain open. This may include, for example, equipment for a restaurant to switch from indoor to outdoor dining, or equipment for a retailer to switch from in-person sales to online sales.

Q33. Part of social distancing for retail necessitates website development/expansion. Are these expenses eligible?

Those expenses may be eligible if the business can adequately describe the situation and demonstrate the need in the application. The funding request also needs to be reasonable (the amount is commensurate with the need and the type of expense).

Q34. We have incurred expenses for equipment to keep our hospitality business functioning during COVID limitations. Is it reasonable to think this request would fit the grant program’s guidelines?

Yes. That is exactly what these grants are for! Please describe how the equipment is (or will be) used to adapt your business and remain open so we may assess the eligibility of those purchases.

Q35. Do I qualify if I have exhausted PPP funds yet still have expenses?

Businesses that have previously received Payment Protection Plan loans or other types of COVID-19-related financial assistance may apply for this grant funding if they still have unfunded expenses from the period of impact. Applicants must certify that expenses submitted for reimbursement have not been paid using other types of financial assistance.

APPLICATION & DOCUMENTATION

Q36. Who may apply on behalf of my business?

Either the business owner or someone who has signatory authority for the business should sign and submit the Application. Only one application per person and per business is permitted.

Q37. What is a Vendor Data Record?

A Vendor Data Record (VDR) is a form that is required by the County in order to disburse public funds. The VDR is required regardless of the type of business or whether you have a business license. An awardee must have submitted a complete application, signed Agreement, W-9, VDR, Invoice, Proof of Payment, and signed Agreement in order to receive funds.

Q38. How do I submit the required documentation with the application?

Documents should be uploaded as attachments (as PDF or JPEG files) when completing the online application. Make sure copies of documents are clear and legible. They may also be submitted as hard copies if accompanying an Application being delivered in person or by mail. Remember that applications must be completed online by Sunday, May 30, 2021, delivered in person by 5:pm on Friday, May 28, 2021, or postmarked by Saturday, May 29, 2021.

Q39. May I send my application by mail?

Yes. Applications may be submitted online, in person, or by mail. Sending the Application by mail is not recommended due to possible delays in the postal system. If you do submit it by mail, send it to the Monterey County Workforce Development Board, 344 Salinas Street, Suite 101, Salinas, CA 93901. Note that it must be postmarked no later than May 29, 2021. Late applications will not be considered.

Q40. May I deliver my application in person?

Yes. Applications may be submitted online, in person, or by mail. You may deliver your Application and backup documentation to the MCWDB office at 344 Salinas Street, Suite 101, Salinas, CA 93901. The office is open Monday – Friday, 8:00 a.m. – 5:00 p.m. The deadline for dropping off applications in person is 5:00 p.m. on Friday, May 28, 2021. If no one is available to answer the door, please put your documents through the mail at the foot of the office door to your right.

Q41. What languages is the application available in?

The application is available in English and Spanish, as is the Invoice template (English/Spanish). The W-9 and Vendor Data Record forms are in English only.

Q42. Can I apply if I do not have access to a computer?

The application is mobile-friendly so it may be completed on a smartphone or tablet. You may also pick up a paper application and required forms at the MCWDB office at 344 Salinas Street, Suite 101, Salinas, CA 93901.

Q43. How long will it take to fill out the application?

Approximately 20-30 minutes (if all information and documentation are on hand to enter/upload).

Q44. If I start my application online and have to stop, does it save my information, or will I need to start over?

No, the application must be completed in one sitting. The system times out after 60 minutes. If you exit out of the Application page without submitting it, your information will not be saved, and you must start over.

Q45. Is the information I am submitting online secure?

Yes, your information will remain secure. (Be sure to only upload or send documents in PDF or JPEG file formats. Do not send Microsoft Word, Excel, or other types of files.)

Q46. Will I get a confirmation that my application was received?

Yes. You will receive confirmation via email (to the primary contact email address listed in your application) that your application was received. You will also receive a communication via email after your application is reviewed – by mid- to late June – informing you of the acceptance or denial of your application. If you do not receive this confirmation email, it means that your application was NOT successfully submitted and you should submit it again.

Questions? Contact Us!

Employers: (844) 932-4249

Job Seekers: (866) 666-9332

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