Website University Corporation at Monterey Bay
Program Coordinator CTI
University Corporation at Monterey Bay
Salary: $64,480.00 – $72,000.00 Annually
Job Number: 2023-00003
Location: CSUMB Main Campus- Seaside, CA
Department: Info Tech & Comm Design
Open Until Filled. Priority Screening Date: March 1, 2023
This position is dependent upon grant funds. Current funding expires June 30, 2027 with prospects for renewal.
The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
The Computing Talent Initiative (CTI), an institute in CSUMB’s College of Science, is committed to its vision of ensuring that every California college student who is interested in studying computer science has access to a clear pathway that will lead them from where they are to a career in the tech industry.
CTI does this by building and implementing materials, pathways, and supports that prepare computer science students, particularly students from low-income, first-generation, URM backgrounds, to be competitive for opportunities in the technology workforce. A significant part of CTI’s strategy is to work with tech companies, nonprofits, and other institutions of higher education to meet the grant objectives.
CTI is a small team (~5 people) who are laser focused on achieving the grant goals, mission and vision. This makes for a dynamic, no-two-days-are-the-same type environment, which does require members of the team to be flexible and comfortable taking on a broad range of tasks.
As a team, CTI has identified these guiding principles that drive the operation:
• Ownership – You own outcomes and relentlessly pursue the mission.
• Iteration – You are focused on constantly learning and improving.
• Execution – You do the basics extremely well and believe implementation is as important as (if not more important than) ideas.
• Transparency – You build trust by allowing others to hold you accountable.
Examples of Duties
The CTI Program Coordinator will work closely with the CTI Director and the rest of the team to ensure CTI is moving toward achieving our mission. The CTI Program Coordinator will have input into project goals and the metrics being used to measure success. Under the guidance of the CTI Director and/or Associate Director, the Program Coordinator will develop implementation plans related to specific outcomes of the project and work collaboratively with the rest of the team to execute those plans. The Program Coordinator will be expected to regularly reflect on and analyze results to identify key lessons that will inform future iterations of the same/similar project objectives.
The Program Coordinator responsibilities will fall into these two categories:
• Community Outreach & Recruitment: plan, organize and coordinate projects to increase awareness of CTI services to target audience (students, industry partners), update website, active engagement on social media (LinkedIn), recruitment of students (email marketing, tracking responses and follow through).
• Coordination of Administrative Processes: streamline internal & external administrative processes, and interface with various university corporation offices related to complete hiring, payroll, purchasing, contracts, etc.
The position is designated as hybrid, with the expectation that the Program Coordinator will be on campus at least 10-20% of the time to complete tasks that can only be done effectively in-person, i.e. building productive relationships with staff and students in-person, etc. The frequency and duration of the campus visit schedule can be designed in consultation with the CTI director.
ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
• Works with the director and team to establish project goals, define metrics for success, develop implementation plans, and execute plans to meet the project goals.
• On a regular basis analyzes the work and results of project efforts to identify key lessons to inform future iterations of same/similar project objectives.
• Assists in data collection efforts, evaluation of the entire initiative, and the generating of project reports.
• Coordinates virtual and in-person student events, training workshops, internships, mentorships, and other related functions; tracks participation; sends reminders and follow-ups.
• Prepares and processes operational documents related to planning, budgeting, purchasing, personnel, payroll, contracts, and other administrative activities, including timekeeping records.
• Effectively utilizes computer software to create, edit, compile, and translate data into reports.
• Participates in the design and writing of bulletins, brochures, news releases, and other materials to publicize or provide information about CTI.
• Monitors and verifies the accuracy of budget expenditures and timekeeping records.
• Assists in the selection, orientation, and training of program staff.
• Maintains program participant files and records.
• Provides training and work direction to student employees.
• Performs related duties as assigned.
• Perform other duties as assigned.
• Attend workshops and conferences as needed.
• Travel between CTI partners institution sites as needed.
PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information, and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Ability to lift 5-10 lbs.
• Hybrid Position
• 20% minimum in-office/on-site following the initial training period, subject to change based on business needs.
• Work Location: 100 Campus Center, Seaside, CA 93955
KNOWLEDGE, SKILLS, AND ABILITIES
• Ability to work with diverse and multicultural populations and to guide students of diverse backgrounds to higher levels of skill development.
• Ability to manage complex projects, work independently as well as collaboratively, and complete tasks on time. Excellent interpersonal, communication (written and verbal), and organizational skills.
• Ability to gather and analyze data; ability to reason logically, draw valid conclusions and make appropriate recommendations; ability to participate in and contribute to group meetings, conferences, and interviews; ability to present clear and concise information orally and in written reports.
• Ability to think creatively and conceptually and to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions.
• Ability to maintain effective working relationships with administration, faculty, student, and community partners.
• Strong personal computer skills including Word Processing, PowerPoint, Excel, Photoshop, database management.
• Knowledge of web development and experience with website maintenance is a plus.
• Experience with grant writing and reporting skills is a plus.
• Experience in developing marketing and publication materials is a plus.
• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration, multiculturalism and diversity, community service, and institutional excellence.
Education and Experience
Equivalent to a bachelor’s degree. At least one year of work experience in program planning, implementation, and coordinating innovative programs is preferred. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
• Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy.
Special Conditions of Employment
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095. The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues. Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California. All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions. University Corporation at Monterey Bay positions are “at-will” employment. CSUMB is a smoke and tobacco-free campus. The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community. All CSUMB/University Corporation employees must be fully vaccinated, including booster (when eligible), against COVID-19, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose. All students, faculty, and staff who have not been vaccinated and received a booster must test weekly beginning February 4, 2022. See: https://calstate.policystat.com/policy/11030468/latest/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
Compensation and Benefits:
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Our salary schedule is available https://csumb.edu/media/csumb/section-editors/university-corporation/University-Corporation-12-grade-schedule_effective-9.1.2021.pdf https://get.adobe.com/reader/.
The monthly hiring range for this position is $5,374-$6,000. Classification: Grade 5, Staff. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our https://d2jtc9c99zuy7w.cloudfront.net/wkUFFNMTNm0BW2D5pmgj_607433895%20UCorp%202021%20Benefits%20at%20a%20Glance%2020%2003.pdf https://get.adobe.com/reader/ for details about sick time, vacation, and holidays. The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com/
How to Apply:
All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
To apply, please visit https://apptrkr.com/3930279
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