• Full Time
  • Seaside, CA
  • February 23, 2024
  • Other

Website University Corporation at Monterey Bay

Budget Analyst

University Corporation at Monterey Bay

Salary: $27.00 – $30.00 Hourly

Job Number: 2023-00023

Location: CSUMB Main Campus- Seaside, CA

Department: Student Housing Residential Life (SHRL)


Open Until Filled. Priority Screening Date: September 7, 2023.

We’re seeking a dedicated professional for our Budget Analyst role. This full-time, benefited position offers perks and benefits beyond our standard compensation package:

• Competitive Salary: Earn market-competitive pay of $27-$30 per hour, annualized to $56,160-$62,400.

• Subsidized Housing: Employee rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer.

• Health Insurance: We prioritize your well-being with our comprehensive health insurance program.

• Retirement Plan: Secure your future with our 403(b) Retirement Plan. We offer an exceptional 10% employer contribution with 100% immediate vesting.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

Under the general supervision of the Associate Director of Business and Finance, the Budget Analyst assists with budget development and preparation, monitors and reconciles financial transactions, and provides administrative support for the Director and other administrative staff.

Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:

• Assist with departmental capital and operating budget development process.
• Assists with reconciling departmental budget transactions.
• Assist AD Business and Finance with preparation of financial forecast reports and updates.
• Supports departmental staff with preparation of annual rental rates and reserves balance requirements.
• Assist AD Business and Finance with preparation of monthly Key Performance Indicators (KPI) review.
• Maintain records of service contracts and assist with coordination of renewal and solicitation.
• Prepare all department purchase requisitions.
• Order, check-in, and distribute office supplies.
• Process payment for all supplies, services, and reimbursements.
• Process payment of all department procurement cards on a monthly basis.
• Make travel arrangements, prepare required paperwork, and process travel claims.
• Work with Human Resources personnel to manage payroll needs for student staff.
• Audits and reconciles all housing and meal plans debits/credits after posted in CMS. Audits and reconciles all meal plans in PCS in comparison to HMS and CMS.
• Maintain payroll records and track student assistant hours for the evaluation process.
• Provide administrative support for AD Business and Finance and other administrative staff for creating and processing purchase requisitions and reconciliation of p-cards as necessary.
• Interact with other campus agencies on behalf of the department.
• Update and maintain professional and student staff’s meal plan concessions and other compensation using the CBORD (PCS) system.
• Provide support for student accounts including but not limited to housing debits/credits, meal plans, key charges, facilities damage and repair charges, and accounts receivable.
• Promotes and maintains an atmosphere of excellent internal and external customer service within the department and campus community.
• Performs other duties as assigned by the AD for Business and Finance.


• Performs other duties as assigned.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Typical office environment with standard equipment and tasks. Position is required to work at a computer/video display terminal and desk for extended periods of time (6-8 hrs/day). May require travel between campus offices and off-campus locations. This position also requires sitting, standing, bending, pushing, pulling, talking and using manual dexterity, eye-hand coordination. Ability to lift 5-10lbs.


• On-Site Position
• Work Location: CSUMB Main Campus, Building 12, 100 Campus Center, Seaside, CA

Knowledge of the methods and procedures for providing or performing a variety of functions and services in support of the operations of an organization and the knowledge of the relationships of these functions to other administrative functions. Ability to communicate clearly, concisely and effectively, both orally and in writing to include reports, and correspondence related to the program. Working knowledge of budget policies and procedures. Experience with budget monitoring and development. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make constructive recommendations for modifications or improvements of methods, procedures, techniques, equipment or programs. Excellent administrative and organizational skills with the ability to simultaneously coordinate and implement a variety of activities using sound and independent judgment. Demonstrated ability to maintain a high level of attention to detail in complex projects. Ability to work independently and in consultation with other staff, to analyze specific problems/situations, identify issues, and develop creative solutions. Tolerance for ambiguity and complex situations, ability to work under pressure. Ability to organize and manage time effectively and efficiently.

Ability to perceive what needs to be done and exercise initiative to set priorities and to proceed until projects or tasks are completed. Demonstrated ability to act with sensitivity and diplomacy in response to the needs of students and staff, resolve conflicts and defuse emotionally charged situations. Ability to work in a multicultural environment, and to gain cooperation from a wide spectrum of individuals, including students, parents, faculty and staff. Strong interpersonal skills, tact, discretion, sensitive handling of confidential information and a strong commitment to excellent customer service.

Advanced fluency in using various standard office software packages such as Microsoft Word, Excel, and PowerPoint. Demonstrated technical literacy with electronic mail, mail merges, data entry, electronic scheduling, and internet communication software. Ability to work in an occasional high-pressure environment. Ability to operate a wide variety of office equipment and independently troubleshoot problems. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily.

Education and Experience:

• Equivalent to four years of progressively responsible clerical experience which involved monitoring and coordinating administrative work through a system of internal procedures and internal controls to ensure the efficient operation of an organization.


• Equivalent to bachelor’s degree from an accredited college or university in business administration or related field AND One year of professional clerical/ administrative work experience.


• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
• Experience with University systems including CFS and CBORD (PCS), and experience in student housing at the university level. Experience supervising students and/or professional staff. Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.

Special Conditions of Employment

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available https://csumb.edu/corporation/personnel/.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.

University Corporation at Monterey Bay positions are “at-will” employment.

CSUMB is a smoke and tobacco-free campus.

The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Sensitive Positions – This position has been designated as a sensitive position with:

• responsibility for the care, safety and security of people (including children and minors), animals and CSU property
• authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances
• access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
• control over campus business processes, either through functional roles or system security access


• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.

Clery Act:

• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
• Work in a campus police or security department
• Are responsible for campus security
• Are designated as the contact for reporting criminal offenses
• Have significant responsibility for student and campus activities

Special License or Certifications and Conditions:

• May require occasional evenings and/or weekend work.

Questions can be sent to: https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=hr_corporation@csumb.edu.

Compensation and Benefits:SALARY AND BENEFITS
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Our salary schedule is available https://csumb.edu/corporation/personnel/.

The hourly hiring range for this position is $27-30. Classification: Grade 4, Staff. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our https://d2jtc9c99zuy7w.cloudfront.net/wkUFFNMTNm0BW2D5pmgj_607433895%20UCorp%202021%20Benefits%20at%20a%20Glance%2020%2003.pdf https://get.adobe.com/reader/ for details about sick time, vacation, and holidays.

The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing

Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com/

How to Apply:All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

To apply, please visit https://apptrkr.com/4511726


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