Website Santa Catalina School

Job details
$25 – $35 an hour
Job Type
Number of hires for this role
Administrative Experience: 3 years (Required)
Bachelor’s (Preferred)
Full Job Description
Executive Administrative Assistant

Our school seeks an experienced Administrative Assistant to begin working in June 2021.

The Administrative Assistant reports to the Head of School and supports the leadership by performing administrative and operational tasks to maintain the smooth operation of the Head of School’s office. This position requires interaction with the internal and external school community in a manner that supports the welcoming presence of the office.

Qualifications and Responsibilities

Assist the Head of School in the ongoing life of school
Manage calendars
Foster a strong and effective partnership between employees
Organize and execute plans for employee meetings, gatherings, and ceremonies
Manage employment confidential documents
Database management
Support the Board of Trustees
A minimum of 5 years in an executive administrative role
Experience in the cycle of the academic industry is preferred
Proficient in Microsoft Word, Excel and Google Suite
Professional communication skills and congeniality: verbal, written, in person, and video
Ability to plan, organize, and implement multiple tasks, ability to meet deadlines
Proficient in the operation of general office equipment
The Administrative Assistant must possess exceptionally strong organizational skills, attention to detail, the ability to follow-through in a timely manner, and the ability to perform in a fast-paced environment. The person in this position takes pride in their work, is able to prioritize tasks, and is a self-starter who anticipates next steps. The ability to gain and maintain the trust of the Head’s Leadership Team, the Board Chair, and a variety of staff and faculty members is key.

The Administrative Assistant is a model of integrity and professionalism and adheres to strict confidentiality in all matters, handling information with sensitivity and discretion. The person in this position is expected to be a model to all employees, embodying the mission and values of the school and its leadership.

In accordance with applicable laws, the school is an equal-opportunity employer.

Job Type: Full-time

Pay: $25.00 – $35.00 per hour


401(k) matching
Dental insurance
Disability insurance
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

8 hour shift
Monday to Friday

Bachelor’s (Preferred)

Administrative Experience: 3 years (Required)
Work Location:

One location
This Job Is:

A job for which military experienced candidates are encouraged to apply
A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
A job for which all ages, including older job seekers, are encouraged to apply
Open to applicants who do not have a college diploma
Work Remotely:

COVID-19 Precaution(s):

Remote interview process
Personal protective equipment provided or required
Plastic shield at work stations
Social distancing guidelines in place
Virtual meetings
Sanitizing, disinfecting, or cleaning procedures in place

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