Website Monterey Mushrooms, Inc.
Job Title: Growing Administrative Clerk
Business Unit: Growing
Locations: Royal Oaks, CA
Reports To: Growing Manager
Work Schedule: Generally, M-F 6 am to 2:30 pm
Travel Time %: None
Position Type: Full-time
FLSA Status: Non-Exempt
This position is responsible for overseeing clerical duties in the Growing Department.
To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and ability required for this position. Reasonable accommodations may be made to ensure individuals with disabilities are able to perform the work functions.
Essential Duties and Responsibilities:
Data entry and report generation in JDE, AS 400, MS Word, MS Excel, MS Access, other software.
Support Growing management with general forms and other issues.
Create Growing work schedules
Tracks usage of L600 and L700 Raw materials then reports them to Purchase, assist in ordering as needed
Complete weekly manpower report, daily line efficiency & daily equipment efficiency
Maintain Equipment files for an employee incentive program.
Verify daily Production Forecast and update 13-week Forecast.
Completes monthly Staffing Report for Growing.
Maintain the Storeroom for GMP materials and supplies for Growing.
Responsible for reporting to the Controller the number of materials issued out every two weeks from the storeroom.
Complete and submit the Growing Report to the Accounting Manager.
Report the weekly Damage Trays inventory to the Growing
Secondary Duties and Responsibilities:
Maintain copies of forms.
Pick up and handout pay checks.
Maintain attendance records for the Growing department.
Various Weekly Reports, Lost trays, Tray inventory, Line Operations, Payroll reporting
Planning and Organizing – Engages in short and long-term planning, sets priorities to optimize time usage, adheres to schedules and plans.
Creativity and Innovation – Initiates conceptual ideas with practical applications, develops creative strategies and opportunities, creative thinking and problem solving, promotes a creative climate.
Judgment and Decision Making – Solves problems, considers relevant alternatives before making decisions, displays intuitive judgment, shows timeliness and conviction in making recommendations and decisions.
Teamwork and Relationship-Building Skills – Assists team members in accomplishing their objectives by helping things go right, establishes effective working relationships and promotes team efforts.
Adaptability and Change Management Skills – Ability to change to fit changed circumstances. Has the skill to multi-task and juggle competing priorities.
Develops Subordinates or Self – Helps subordinates learn and grow, maintains current knowledge in the field.
Communication and Cooperation – Effectively communicate upward, downward, and laterally. Prevents unproductive responses, improves the effectiveness of communications and interactions with others.
Accountability and Productivity – Holds themselves accountable to team members, accepts responsibility for their own decisions, sustains peak performance, and solves problems that impede productivity.
Skills, Knowledge, and Abilities:
Bilingual and bi-literate in English and Spanish.
Knowledge of computer software with some experience and ability to learn and become proficient with other programs.
Knowledge about Packing Reports
Understanding Labels and Inventory processes
Courteous and respectful, yet assertive when appropriate.
Very good attendance and timeliness, and adherence to break policies
Strong math skills.
Education and Work Experience:
High School Diploma
Must be able to work successfully as a team.
1 year of clerical experience
Prior experience in Administrative Role
PERSONAL PROTECTIVE EQUIPMENT:
The role generally works in an office environment, however, when visiting the farm/packing facilities this role will be required to use appropriate food safety and workers safety equipment such as hearing protection, hairnet, helmet, smock, etc., as required by the location.
Tools, Applications, and Equipment Used:
General office equipment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The physical requirements listed below are rated on a percentage per workday basis. Reference is made according to the terms “Seldom” (1-19%), “Occasional” (20-39%), “Frequent” (40-79%), and “Continuous” (80-100%).
STANDING/WALKING: Occasional to Frequent – While performing tasks away from the work desk.
SITTING: Frequent to Continuous – While performing duties at a work desk.
LIFTING/CARRYING: Occasional – When moving boxes or other materials.
PUSHING/PULLING: Occasional – When moving boxes or other materials.
REACHING/STRETCHING: Occasional to Frequent – While performing duties at a desk and within office area.
HANDLING: Continuous – Most tasks required handling of items to perform job duties.
FINGERING: Frequent to Continuous – Computer keyboard usage.
FEELING: Normal sensory perception required to perform Handling and Fingering duties.
VISION: Abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
HEARING –Abilities required perceiving sounds at normal speaking levels with or without correction.
Works at the office within a packing facility. The environment can be cool and a little damp.
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.