Receptionist

Full description

DEFINITION

Under the supervision of the Director of Educational Services, or other assigned administrator(s), the district registrar-receptionist greets callers and visitors to the Office of Educational Services, acts as a registrar and receptionist who provides information, assistance and directions; performs a variety of duties in support of the operations of student registration into the comprehensive education and special education programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following is a list of duties that is representative of the position that includes but is not limited to:

· Greet community, parents, faculty, and other visitors entering the office of Educational Services

· Operate a multi-line telephone in the office entry area, answer and transfer calls to appropriate offices and personnel

· Provide information, assistance and directions regarding district activities, facilities and procedures

· Perform a variety of routine, non-technical, simple tasks, or general clerical work in support of the district function

· Type general office correspondence as needed

· Sort and file material alphabetically, numerically and chronologically

· Operate various office equipment including typewriter, computer, copier and shredder

· Serve as the lead person for the registration process and communication with the school site office staff

· Serve as the lead person for the special education assessment process and documentation

· Perform related duties as assigned

REQUIRED QUALIFICATIONS

To perform a job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in the job description are representative of the knowledge, skills and/or abilities required. Physical condition and mental health necessary to maintain a rigorous work schedule. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

· Any combination of education equivalent to a high school diploma

· At least one year of general clerical experience involving extensive public contact

· Possession of a current valid California Driver’s License

Ability to

· Interact with and maintain cooperative relationships with all levels of staff and the public

· Demonstrate understanding, patience, a positive attitude and genuine interest in working with the community and people at large

· Handle information in a discreet and confidential manner

· Plan, formulate and execute clerical procedures and directives in accordance with assigned duties

· Operate a variety of office machines including computers

· Analyze situations accurately and adopt an effective course of action

· Be flexible with a positive attitude and possess excellent interpersonal skills

· Maintain accurate and neat records and reports

· Meet schedules and timelines

· Understand and follow written and oral directions

· Perform under demanding and varied work schedule with ability to remain flexible and focused during interruptions and distractions

· Establish and maintain co-operative relationships with those contacted during the performance of required duties

· Communicate effectively in the English and Spanish language both orally and in writing as demonstrated by a passing score on the district’s bilingual proficiency test

DESIRABLE QUALIFICATIONS

· Experience and/or course work in data processing

· Experience working with children, community and parents

· Previous experience in a school district or government entity

PHYSICAL REQUIREMENTS

· Ability to see for purposes of reading computer screens, correspondence, documents, and other printed matter

· Ability to hear and understand speech at normal levels and/or on the telephone

· Ability to communicate so others will be able to clearly understand a normal conversation in person, on the telephone, and or on two-way radio

WORKING CONDITIONS

· Office working environment subject to sitting at a desk or conference table for long periods of time, using computer and telephone for prolonged periods of time, and reaching in all directions

· Use of a personal or district vehicle to visit school sites or travel within Monterey County to attend meetings

Job Type:

Full-time

Pay:

$16.23 – $20.71 per hour

Benefits:

• Dental insurance

• Health insurance

• Life insurance

• Paid time off

• Retirement plan

• Vision insurance

Schedule:

• 8 hour shift

• Monday to Friday

COVID-19 considerations:

We follow all required COVID mandates.

Education:

• High school or equivalent (Required)

Experience:

• General Clerical with Public contact: 1 year (Preferred)

Work Location:

One location