ABOUT US
OUR MISSION !
One of the biggest challenges that families face every day is in the financial sphere, nowadays it is essential for everyone to have access to good control and planning in everyone’s finances that’s why our mission at Kayros Multiservices is to offer a wide variety of financial services by our professional team of Financial Planner, Income Tax Agent & Insurance Broker experts committed to always help with Integrity & Efficiency
JOB RESPONSIBILITIES:
Establish and maintain a welcoming environment
Warmly greet guests, volunteers, and clients, guiding them through appropriate sign-in processes
Always maintain confidentiality of organization and client data
Maintain a clean and organized reception area; frequently assessing the availability, presentation and appropriateness of community flyers, program information and bulletin boards
Maintain a clean, safe, and organized workspace, including outside entrances
Answer phones promptly, directing calls or taking messages accurately and appropriately General Agency Administrative Support
Maintain the center calendar(s), schedule events and meetings as assigned
Make copies, fax, scan, send emails, and file paperwork as directed
Process incoming and outgoing mail and deliveries each day
Manage the main line voicemail and updating voicemail messaging for staffing changes and closures
Maintain an up to date staff and Board phone and email list
Support maintaining supply inventory and order office and cleaning supplies as needed
Process and track maintenance and additional cleaning requests to ensure prompt completion
Assist with gathering bids for services as necessary
Prepare payment requests and deposits with overview from Executive Director
Assist in creating, updating, and maintaining documents
Translate (English/Spanish) program and office flyers, letters and other documents as requested
Attend occasional after-hours meetings as assigned e.g. staff meetings, agency events etc.
Prepare for meetings and events as requested, including, but not limited to; room scheduling and setup, calendar invites, food provisions, and equipment set-up as needed
Upload/save meeting minutes into a shared file as assigned
Coordinate conference attendance and travel arrangements as requested
Assist with creating and distributing staff and community newsletters
Assist with Facebook posts and basic website edits
To Apply Contact:
Mariella Guzman
831-272-3370
mariellaguzman@kayrosmultiservices.com
1528 Constitution Blvd, Salinas, CA 93905
