Website Housing Authority of County of Monterey

To provide, administer, and encourage quality affordable housing

Salary Description: $85,334.61 – $114,538.18

 DEFINITION/PURPOSE: Manage the day-to-day operations within the Housing Management Department, to  include supervising the daily activities of the property management and maintenance  departments. Perform various difficult and complex property management assignments,  coordinate the maintenance operations and assist in the preparation of the departmental  budgets and reports. Provide technical assistance and periodic reporting to the Executive  Director. Assist in the development and implementation of fiscal and administrative  plans for the properties owned or managed by the Authority.

DISTINGUISHING CHARACTERISTICS: This single position executive management classification is responsible for the management and administration of the property management and maintenance of the  housing units owned or managed by the Authority.

SUPERVISION RECEIVED AND EXERCISED: Operates under the direct supervision and general direction of the Executive Director with significant independence. Provides direct and indirect supervision to assigned professional, technical, maintenance,  and clerical personnel.

ESSENTIAL JOB FUNCTIONS: Duties include, but are not limited to, the following:

  • Supervise and participate in the preparation of the annual budgets and expenditure projection and internal auditing of client files.
  • Conduct studies and prepare reports on Authority Housing Management operations.
  • Research appropriate housing regulations and develop policies for housing programs  managed. Prepare and submit reports and recommendations. Formulate guidelines  and reports on mandated regulation.
  • Prepare the departmental budget, as well as for specific programs and projects.
  • Receive requests from departments and meet with various department heads/staffs  and individuals to resolve issues. Resolve issues of concern, solve and prevent  problems related to property management and maintenance.
  • Develop/review systems that evaluate the implementation of property management  and maintenance and prepare and submit recommendations. Research and assist staff  in preparation of grant proposals and applications.
  • Participate in the selection of department staff. Responsible for departmental  workload assignments, employee training, motivation, supervision, and evaluation.  Recommend salary increases and take disciplinary action as necessary and  authorized.
  • Approve leave requests and time cards.
  • Analyze and prepare reports on the status of the budget accounts and requirements.
  • Research and evaluate existing and new computer programs and analyze  effectiveness. Make recommendations as to program use or modification. Create,  review, and assess automated reports.
  • Develop computer procedures.
  • Coordinate with the Housing Development Corporation (HCD) or other developers in  the relocation of tenants and the lease up of new or rehabbed developments of which  HACM or HDC is a partner or member.
  • Provide technical support for supervisory staff. ? Participate in training staff in the work procedures and regulations mandated by the Department of Housing and Urban Development (HUD) and various other sources  that provide funding for affordable housing programs.
  • Attend and conduct meetings. Assist in coordinating workshops for tenants and staff.  Participate in a variety of special projects, as assigned, including research of new  programs and services.
  • Participate in technical support for court cases involving evictions, fraud, drugs and  criminal activity. Research subject cases and provide back-up support.
  • Compile and submit estimates of project revenues for the budget year. Review project  expenditures throughout the budget year. Attend staff meetings and keep abreast of  legislative changes and programs that may have an impact on departmental needs.
  • Undertake special assignments as directed by the Executive Director.
  • Supervise the preparation of monthly activities and status reports.
  • Respond to and resolve issues pertaining to department programs.
  • Advise Executive  Director, in a timely manner, of necessary actions, problems, or requirements.
  • Serve as a policy and program advisor to the Executive Director regarding  management and operations issues.
  • Develop and maintain departmental policies and procedures. Assist in the  development of Authority policies and procedures implementing Federal, State, and  local directives and statutes and other Authority programs; and, as applicable,  procedures for department activities and programs.
  • Maintain adequate monitoring and reporting systems to ensure the adequacy, quality,  and timeliness of departmental work.
  • Make verbal reports and presentations to the Board of Commissioners and other  bodies. Prepare resolutions for Commission review and approval.
  • Maintain regular and consistent attendance.

OTHER JOB FUNCTIONS: May represent the Authority at public meetings and conferences.
Perform related duties as assigned.

Requirements
Knowledge of – Programs, principles and practices of property management,  maintenance and affordable housing programs. Principles of public and affordable  housing laws, California real estate law, accounting, and agency rules, regulations and  guidelines. Pertinent Federal, State and local laws. Budget development and  administration. Principles and procedures of record keeping. Personnel practices,  supervision, training, and administration. Computer database systems and MS Excel and  Word. Modern office procedures and methods.

Ability to – Comprehend and interpret complex housing program rules,  regulations, requirements and guidelines, as well as Authority policies and procedures.  Exercise sound independent judgment within established guidelines. Plan, organize,  direct, and coordinate work in a manner conducive to full performance. Contend with a  constantly changing environment and lead in effecting change. Effectively train,  supervise and evaluate subordinates. Maintain confidentiality. Analyze and interpret  financial statements and reports. Forecast trends based on available date and conduct  variance analyses. Design and implement new, improved property management and  record keeping systems, including computerized systems. Establish and maintain  effective working relationships with others contacted in the course of work.  Communicate complex ideas clearly and effectively both orally and in writing; and speak  effectively before groups. Compile and compare clear and concise reports. Prepare and  work within established budgets. Operate a personal computer using various Windows based applications programs.

Licenses and Certificates – Must possess and maintain an applicable California  Driver License and a driving record acceptable to the Authority. Obtain certifications in  Tax Credit Housing Management and USDA Rural Development Farm Labor Housing  within one (1) year of employment. Possession of California Real Estate Broker License  desirable.

Physical Abilities and Work Environment – Must have the ability to drive an  automobile, sit for lengthy periods of time, climb, stretch, bend, walk over uneven  ground, lift 25 lbs, and operate keyboard equipment. A majority of work is conducted in a  standard indoor environment. Maintain the mental capacity and physical ability to make  sound decisions and perform the assigned duties and responsibilities.

Other – Provide proof of US citizenship or, if an alien, either lawful admission for  permanent residence or authorization for appropriate work by the Department of  Homeland Security. Use of a personal automobile may be necessary in the performance of  assigned duties. Possession of personal automobile insurance, and proof  of coverage on file with the Authority, is necessary to operate a personal  vehicle for Authority business. -Bilingual fluency in English and Spanish desirable. – Be insurable by the Housing Authority’s insurance carriers.

EXPERIENCE AND EDUCATION GUIDELINES: Any combination of experience  and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Experience – Five (5) years of increasingly responsible experience in an  organization managing affordable housing programs and properties. Financial analysis,  budget preparation, and data processing assignments. Implementation of federal, state,  and local laws, regulations, and related directives. Four (4) years of supervisory experience.

Education – Possess a Bachelor’s Degree from an accredited college or university  with a major in business administration, public administration, real estate, social science  or a related field.

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