Website Condor Security of America, Inc.

Insurance Specialist/Administrative Assistant

Condor Security of America, Inc. (CSA, Inc.) provides security solutions to some of the most recognized companies in the Country. We deliver services that consistently exceed those of our peers. We accomplish this through innovation, constant process improvement, and through an uncompromising commitment to hiring, retaining, and rewarding the best talent available.

We are seeking an organized & energetic individual with a positive attitude to join our admin team in Salinas, CA. The ideal candidate can work independently in a fast-paced environment and remain flexible and resourceful while maintaining a high level of professionalism.

The Insurance Specialist/Administrative Assistant is responsible for managing insurance coverage companywide. Including, general liability, auto, crime bonds and workers compensation. This position acts as the liaison between our broker and upper management, providing documentation for yearly renewals, and audits, and binding coverage, as needed. While also providing administrative support to upper management.

All duties must be performed in accordance with client and company policies and standard operating procedures, following all state and federal regulations.

Overview of Insurance Specialist Duties and Responsibilities

Insurance Contract Management

Act as a liaison to receive and disseminate insurance policy information to upper management

Provides documentation to broker for renewal quotes

Prepares documentation for yearly audits

Ensures company policies meet limits of current and prospective clients

Forwards client contracts to broker for review of coverage requirements

Submits requests for COI’s

Works closely with contracting to ensure insurance coverages and pricing align with quotes

Adds and removes clients, autos, and drivers from policies as needed

Reports and facilitates processing of all claims

Administrative Support

Provide administrative support to upper management

Including, but not limited to creating new processes, update current templates, preparing and editing correspondence, reports & presentations

Provide analyses and recommendation to management

Conserves executives time by reading, researching, and preparing cost analysis for company purchases

Data entry, filing, drafting correspondence, and other administrative tasks

Manages company software subscriptions

Arranges travel, schedules meetings and registers upper management for training/seminars

Other duties as assigned

Minimum Qualifications

3 years of administrative and insurance experience

Insurance background preferred

Advanced MS Office Suite applications, including Word, Excel, and PowerPoint

Knowledge of Google Suite

Experience with Constant Contact and Wix platforms a plus

Proficient in English grammar and professional writing

Typing speed of 50WPM

Knowledge of professional phone and email etiquette

Excellent time management and task prioritization skills

Strong work ethic

Demonstrated analytical and problem-solving skills

Effective communication skills, including speaking, writing and active listening

A dependable team player with business maturity, enthusiasm, and a positive attitude

Working knowledge of or the ability to learn relevant company operating systems, software, and programming

Keen attention to detail

Efficient troubleshooting abilities

Bilingual/biliterate is a plus

Education and Certification Requirements

Possession of a high school diploma or equivalent

Possession of a bachelor’s degree preferred

Physical Functions and Working Environment

Work is generally performed in an office setting under minimal temperature variations, a generally hazard free, and moderate noise environment.

Frequent extended sitting

Climbing stairs, standing, and walking

Occasional bending, twisting, and kneeling

Occasional lifting and carrying up to 30 pounds

Frequent keyboarding, reaching, and grasping

Clear vision at 20 inches or less


Must be at least 18 years old and able to provide documentation showing authorization to work in the US.

I also understand this Company employs only individuals who are legally eligible to work in the US.

Employment is conditioned on successful completion of background check


Competitive pay

Paid holidays

Paid accrued sick leave

Medical, dental and life insurance benefits


Opportunities for Professional Development and Skills Training

Job Type: Full Time onsite at our headquarters office in Salinas, CA (this is not a remote position)

This is a non-exempt position, salary DOE

Tagged as: administrative assistant, insurance specialist

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