City of Gonzalez

Gonzales City Hall

DEFINITION
To perform and/or monitor the performance of a variety of responsible clerical/technical accounting and fiscal records management functions utilizing manual and computerized systems and processes; to process City’s payroll, maintain related benefits records, process accounts payable invoices and payments, and prepare necessary reports; to oversee, monitor and review the city’s utility billing and collection processes; to participate in the maintenance of the general ledger and subsidiary ledgers; to provide efficient customer service and to function as a positive and cooperative team member.
DISTINGUISHING CHARACTERISTICS
This classification functions at the advanced journey level of job performance. Employees in this classification perform the more complex of a full range of duties in an independent manner. Employees in this classification are fully competent and knowledgeable in all areas of accounts payable, accounts receivable, payroll, benefits, utility billings and collections, and general ledger bookkeeping. Employees in this classification must possess an in-depth knowledge of these technical accounting functions in order to act as a resource and lead to others in the performance of responsible technical accounting assignments. This job class also requires excellent organizational skills, communication skills and a high level of attention to detail.
SUPERVISION RECEIVED AND EXERCISED
Employees in this classification receive general supervision from the Finance Director or his/her designee within a framework of established policies and standard operating procedures. Employees in this classification provide technical and/or functional supervision over assigned staff and/or temporary workers.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
• Oversees, monitors, and/or participates in the City’s processing of accounts payable; preparing purchase orders; verifying invoices against receiving documents for accuracy; coding accounts payable for
departmental responsibility.
• Oversees, monitors, and/or participates in auditing incoming invoices and supporting documentation to verify accuracy and adherence to legal mandates and operational guidelines; prepares and issues checks;
processes manual check requests.
• Receives, reviews, audits, and processes payroll documents for City employees; oversees and/or inputs data into payroll database/system including all data for new employees and any modifications/updates;
codes and posts payroll to labor distribution master; calculates and processes special pay to include overtime, stand-by, compensation time, and holiday.
• Oversees, monitors, and/or participates in the city’s utility billing and collection processes, including but not limited to the meter reading process, printing of bills and the preparation of water consumption reports for review and approval by management.
• Oversees, monitors, and/or participates in preparing the city’s federal and state tax payroll reports on a monthly, quarterly, and annual basis.
• Oversees, monitors, and participates in the receipt and recordkeeping of rents, lease payments, and loan payments from city tenants and housing assistance clients; calculates principal and interest, posts to
subsidiary ledger and tenant/client payment record books.
• Reconciles bank account(s) for city’s payroll and general operations; transfers funds between accounts as appropriate; maintains control of designated funds and prepares regular and periodic reports.
• Reviews, verifies, balances, posts, adjusts and maintains various accounting and fiscal records and documents according to established policies and guidelines in support of the City’s general and subsidiary
ledgers.
• Assembles, tabulates, calculates, verifies, and reconciles a variety of incoming accounting/fiscal data and posts to the general ledger according to established procedures and guidelines; enters data into
computerized and/or manual recordkeeping systems and/or worksheets.
• Acts as a resource to City staff, management, and other agencies/organizations regarding city’s accounting and bookkeeping processes, procedures, and guidelines per level of expertise and upon request.
• Trains clerical staff, temporary workers, and/or volunteers in the City’s Finance Department on the operations, procedures and practices within the department as assigned.
• Performs related duties as required.
EMPLOYMENT STANDARDS
Knowledge of:
• Pertinent laws, codes, regulations, and guidelines governing fiscal recordkeeping and reporting for municipalities.
• City’s and Finance Department’s organization, policies, processes, standard operating procedures and services.
Skill to:
• Understand, interpret, and carry out a variety of both oral and written instructions in an independent manner.
• Direct, monitor, motivate and oversee the work of others.
Prepare accounting worksheets, journal entries, adjustments, and related documentation according to established procedures and guidelines.
• Organize and prioritize a variety of tasks for self and others in an effective and timely manner.
• Establish and maintain a variety of recordkeeping/filing systems and/or databases including highly sensitive and confidential documentation and generate requested reports; Identify problems/issues, collect relevant data, analyze options according to established criteria, and recommend appropriate course of action within prescribed alternatives.
EXPERIENCE AND TRAINING
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain these knowledge and abilities would be:
Training
High school graduation or its equivalent supplemented with coursework in accounting, bookkeeping, fiscal records management or a closely related field.
Experience
At least three (3) years of progressively responsible work performing clerical accounting, bookkeeping and finance support, preferably with a municipality or similar public agency.
TYPICAL PHYSICAL REQUIREMENTS
Sitting for extended periods of time daily; standing and walking short distances. Minimal twisting, bending, stooping and lifting in the performance of assigned duties. Normal manual dexterity and eye-hand coordination required; repeated hand-wrist movement required. Corrected vision to normal range; normal hearing and speech is required; verbal communications required; ability to use a variety of office equipment and machines as referenced. Good memory and recall is necessary for the accurate and timely transfer of information.
TYPICAL WORKING CONDITIONS
Assigned work is normally performed in an office environment. May be required to work an occasional evening and/or weekend. Continuous contact with other staff, citizens, other agencies, and businesses as well as the general public.
SALARY AND BENEFITS
SALARY RANGE: $4,807 – $6,541/month
HEALTH INSURANCE: The City pays 100% of the cost of health insurance premiums for an employee’s medical, vision and dental coverage, and contributes toward dependent coverage.
RETIREMENT:

Miscellaneous (non-safety)-Classic employees will be enrolled in the 2% @ 60 CalPERS formula and will contribute 100% of the employee’s contribution on a pre-tax basis. An employee is vested after 5 years of CalPERS participation. The City also participates in Social
Security.
Miscellaneous (non-safety)-PEPRA employees will be enrolled in
the 2% @ 62 CalPERS formula and will contribute 100% of the
employee’s contribution on a pre-tax basis. An employee is vested after
5 years of CalPERS participation. The City also participates in Social
Security.
HOLIDAY LEAVE: Twelve (12) days per year.
VACATION LEAVE: Vacation Leave is accrued as follows:
1. Six and two-thirds (6 2/3) hours per month for less than three (3)
years of service.
2. Ten (10) hours per month for three (3) to ten (10) years of service.
3. Eleven and two-thirds (11 2/3) hours per month for ten (10) to
fifteen (15) years of service.
4. Thirteen and one-third (13 1/3) hours per month for fifteen (15) or
more years of service.
SICK LEAVE: Eight (8) hours per month.
LIFE INSURANCE: The City pays 100% of the current Life Insurance Policy.
LONG TERM DISABILITY: The current policy provides 60% of pre-disability earnings, reduced by deductible income after a ninety-day waiting period. The City does not provide short-term State Disability Insurance.

APPLICATION/SELECTION PROCEDURE AND DEADLINE
All applicants must complete and file a City of Gonzales application form, plus submit with the application their responses to the supplemental questionnaire. A resume may be submitted with the application, but cannot take the place of the application. Position open until filled. Applications may be mailed to the Personnel Department, City of Gonzales, P.O. Box 647, Gonzales, CA 93926. If delivered in person, applications may be received at Gonzales City Hall, 147 Fourth Street, Gonzales, CA. Written applications and supplemental questionnaires will be screened, and the most qualified applicants will be invited for interviews. Applications submitted without a completed supplemental questionnaire will not be considered. If you have a disability which may require an accommodation in the selection procedures outlined above, please notify the City Clerk in writing by the filing deadline date.

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