Website University Corporation at Monterey Bay
Associate Executive Director, Corporation
University Corporation at Monterey Bay
Salary: $185,000.00 – $200,000.00 Annually
Job Number: 2024-00013
Location: Ryan Ranch Office- Monterey, CA
Department: Foundation Auxiliary Services
Description
The University Corporation at Monterey Bay invites your interest for the position of Associate Executive Director, Corporation. Priority Screening Deadline: April 26, 2024.All positions are open until filled.
The University Corporation at Monterey Bay (“Corporation”): The Corporation is constantly looking for motivated employees with great organization and teamwork skills to join our team. The Corporation is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501(c)(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation’s mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
The University: California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.
The Community: Monterey, with its moderate Mediterranean climate, is a diverse community on the picturesque central coast of California and rich in agriculture. Miles of beautiful beaches, spectacular mountain ranges, groves of redwoods, low-rolling foothills, and scenic valleys are characteristics that contribute to the quality of life enjoyed by over 432,000 residents and millions of visitors. Boasting such world-renowned attractions as the spectacular Big Sur Coast, Laguna Seca Raceway, 17-Mile Drive, Monterey Bay Aquarium, Cannery Row, the Steinbeck Center, the Monterey Jazz and Blues Festivals and Pebble Beach – possibly the world’s most famous golf course, it’s easy to see why so many choose to live here and an estimated four million visitors a year make the County of Monterey their destination of choice.
POSITION SUMMARY
The Associate Executive Director (AED) reports to the Corporation Executive Director, CSUMB’s Vice President of Administration and Finance/Chief Financial Officer and is a member of the Corporation’s leadership team. The AED is responsible for much of the day to day operations of revenue units, collaborating closely with the Controller, and keeping the Executive Director informed and involved in key changes or initiatives.
The AED oversees all of the corporation’s support functions and operational contracts for the largest commercial activities; leads business development initiatives, formulates plans and helps identify and facilitate establishment of new businesses, and provides organizational leadership in support of and in the absence of the Executive Director. The AED will represent the Executive Director in meetings involving Corporation staff, the campus and community at-large; and will assist in supporting the operational needs of the Corporation as needed.
The key areas include: Human Resources, Accounting, Governance/Compliance/Risk, KAZU, Pay It Forward (PIF), East Campus housing, Event and Contracted Services, as well as student housing, operational revenue and non-administrative cost units and major vendors (e.g. bookstore, dining, custodial, landscaping), and the Child Development Center.
The AED will work with other corporation administrators in developing and implementing policies and strategies to develop and foster a customer service orientation, ensure continued financial strength and growth of the corporation, that support services and commercial operations are aligned and in sync as to priorities and methods; and that project needs are coordinated. The AED will work with university department heads, staff and administrators to provide business development support and expertise; build strong relationships with internal and external constituents; have a visible
community and campus presence, developing relationships and providing a positive image of the corporation and the campus.
The AED will participate in and lead meetings involving corporation staff, vendor partners, campus, community, CSU and governmental officials and groups; lead projects and ensure execution of initiatives; and will assist in supporting the operational needs of the corporation as needed. The AED is also responsible for providing broad-based organizational support of corporation goals and initiatives and for coordination and execution of the corporation Strategic Plan.
The Associate Executive Director is responsible for fostering an environment of collaboration and for building strong relationships with internal and external constituents and colleagues.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES include. but are not limited to. the following:
Leadership:
• Supports the Executive Director in the general management of Corporation programs as they relate to the overall goals of the Corporation and the mission of the University
• Facilitate meetings, conduct performance evaluations, establish goals, and monitor day-to-day operations.
• Directly supervises: Administrative Assistant, Director of Human Resources, Controller, Director of Student Housing, Compliance and Risk Manager, KAZU General Manager, Director of Contracted Services and Events
• Carries out supervisory responsibilities in accordance with Corporation’s policies and applicable laws and regulations
• Develops and implements effective performance and department goals and objectives, provides performance evaluations, and implements appropriate counseling
• Acts as a resource and provides consultation and support to Corporation senior management team for areas of expertise
• Assists department heads in ensuring the smooth and efficient operation of the Corporation’s functions.
• Serve on auxiliary and CSUMB committees, boards and task forces, as well as CSU and professional organization committees and other groups, including the Auxiliary Organizations Association.
Policy and Proposal Oversight:
• Formulates proposals to the Executive Director and Board of Directors involving broad and often complex areas of policy and management action. Implement or monitor such proposals when adopted. Sets the board agendas.
• Provides general administrative and financial guidance with regard to real estate transactions, commercial enterprise activities, and supports new businesses, programs or activities requiring the support of the Corporation
• Integrates, coordinates and collaborates with university departments when proposing and planning business activities.
• On an assigned basis, assists key University staff with policy, programs, projects or matters involving the Corporation.
• Conducts special studies, investigations, and prepares administrative reports as assigned; assists in the implementation of new policies, programs, and procedures; cooperates with agencies, groups, and individuals in the coordination of Corporation operations; studies proposed legislation/regulations, advising the Executive Director on impact; and confers with staff and managers in regard to the need for legislation/regulations, advising and consulting on such needs with Executive Director.
Contract and Risk Administration:
• Provides oversight of event services, contract administration and facility management of all non-housing facilities, working in close coordination with the Director of Events, Facility Operations and Contracted Services.
• Responsible for the overall risk management administration of the University Corporations assets and activities.
• Assists in the development of policy relating to fiscal, contract and risk management activities.
• Responsible for the implementation and maintenance of risk mitigation and management efforts.
Student, faculty and staff housing:
• Oversees the facility operations and fiscal administration of student housing. Maintains relationship with Student Affairs to ensure contracted services are coordinated and accomplished.
• Oversees the operations and fiscal administration of student, faculty and staff housing. Administers the contract for East Campus property management and works with the appropriate University personnel (Residential Life and Facilities Services and Operations) for Main Campus housing operations.
Business Management and Development:
• Both independently, and in support of, the Executive Director, assists with monitoring progress, and implementation of necessary action steps, toward successfully achieving Corporation’s goals and objectives through organization, coordination, and project management systems.
• Responsible for budget development and implementation for Child Development Center, Student Housing, Faculty-Staff housing, Salinas City Center, North Salinas, Dining, and various university support functions, and works closely with the CFO to finalize budgets.
• Develop and implement financial and operational analysis, trend analysis and reports for assessment of various Corporation operations.
• Assumes a lead role for Corporation business development activities and program expansions; represents the Corporation on behalf of the Executive Director on and off-campus.
• As assigned, leads the assessment of certain business development projects and products according to university and Corporation goals, including new businesses and process improvements.
• Manages aspects of strategic transactions, including: preliminary analysis and evaluation, communicating results and recommendations to the Executive Director; working with executive leadership to gain initial acceptance/support among key Corporation decision makers and university stakeholders; leading the diligence effort; works with key financial managers in the development of financial/valuation analysis; deal negotiation; and oversees the implementation of transactions when approved.
• Establishes return on investment measures and goals for assigned business development projects based on revenue potential, public relations consideration, and an assessment of content value. Works with the Controller in order to utilize appropriate finance staff resources, as needed.
• Works with university administration on joint venture projects.
• Evaluates, negotiates and closes investment and real estate transactions with Executive Director and Board approval.
OTHER FUNCTIONS
• Performs other duties as assigned.
• Provides staff support and counsel to Board officers and members on an assigned basis.
• Promotes and maintains an atmosphere of excellent internal and external customer service and positivity within the accounting department and the campus community.
• Serves as the administrator in charge in the absence of the Executive Director.
• Takes on special projects and performs other duties as assigned.
PHYSICAL WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information in person or on the phone; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.
WORK LOCATION
• On-Site Position
• Work Location: Ryan Ranch Office: 8 Upper Ragsdale Drive, Monterey, CA; CSUMB Main Campus: 100 Campus Center, Seaside, CA.
• Work assignment locations are at the sole discretion of CSUMB and may be changed at any time.
KNOWLEDGE, SKILLS, AND ABILITIES
• Wide knowledge of principles, problems, and methods of public and business administration, including organization, personnel administration, financial management, operation audits, and public contract administration
• Wide knowledge of administrative problem-solving techniques and skill in developing procedures designed to objectively and effectively produce desired results
• Experience in contract administration; and familiarity with statistical, policy writing, research methods, sponsored projects administration and related fiduciary requirements
• Ability to prioritize, plan, organize, and meet timelines
• Ability to lead others in managing tasks, train and evaluate the performance of assigned personnel
• Ability to establish and maintain cooperative and effective working relationship with others
• Excellent verbal and written skills and the ability to interface with all levels of staff, Board of Directors, university community, including students, faculty and staff, and the public
• Interpersonal skills using tact, patience, and courtesy
• Ability to maintain a variety of complex and confidential files and records
• Ability to maintain regular and reliable attendance
• Extensive experience and skill using spreadsheet, database, graphics, word processing, and presentation software.
SPECIALIZED SKILLS REQUIRED:
This position requires a significant emphasis on customer service, financial monitoring, forecasting, understanding, interpretation of complex federal regulations, and internal policies and procedures. Experience with personal computers including word-processing, spreadsheet, databases, querying software, and email applications. Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.
Qualifications
MINIMUM QUALIFICATIONS
Education and Experience:
• Graduation from an accredited four-year university in public, personnel, business administration, or related field.
• Minimum ten years of progressive, responsible, professional and supervisory work experience including seven years in a senior-level management position performing similar duties which involve supervision and evaluation of department managers or supervisors in the areas of operations, grants, commercial, contracts, and management in broad based higher education management
DESIRABLE QUALIFICATIONS
• Master’s degree in higher education, business or any of the disciplines related to program and service offerings of the University Corporation.
• Ten or more years of progressively responsible leadership experience in a higher education or not-for-profit environment.
• Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
• Experience working with a diverse and multicultural population and performing community services.
Special Conditions of Employment
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. The University Corporation at Monterey Bay will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the University Corporation at Monterey Bay is concerned about the conviction that is directly related to the job, you will be given the fair chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act https://calcivilrights.ca.gov/fair-chance-act/.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues. Our Equal Opportunity Policy Statement is available https://csumb.edu/corporation/personnel/.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are “at-will” employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.
Sensitive Positions – This position has been designated as a sensitive position with:
• responsibility for the care, safety and security of people (including children and minors), animals and CSU property
• authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances
• access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
• control over campus business processes, either through functional roles or system security access
FERPA:
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
Clery Act:
• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
• Work in a campus police or security department
• Are responsible for campus security
• Are designated as the contact for reporting criminal offenses
• Have significant responsibility for student and campus activities
Questions can be sent to: https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=hr_corporation@csumb.edu.
Compensation and Benefits:The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Our salary schedule is available https://csumb.edu/corporation/personnel/.
The annual salary range for this position is $185,000 – $200,000. Classification: Grade 12, Management. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our https://drive.google.com/file/d/16D-fzYJbRtI-vkukKoGLIsfb4ikbOZpF/view?usp=sharing for details about sick time, vacation, and holidays.
The Corporation also offers access to CSUMB’s Faculty & Staff Meal Plans, which offers convenience, value, flexibility, to our all-you-can-to-eat dining commons, showcasing eight brand new dining concepts for an affordable price.
The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com/
How to Apply:All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
To apply, please visit https://apptrkr.com/5155626
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